CA Payroll - our services

  • Accurate and timely payments to staff - via BACS, cheque or cash run on a weekly fortnightly, monthly or annual basis
  • Emailed secure payslips or security sealed payslips provided to staff
  • Weekly/Monthly reports - including net pay/national insurance/tax details
    /P45 for leavers
  • PAYE payments due to HMRC – to meet legislative deadlines
  • Year end returns - including P60’s and P11d’s
  • Online submissions - in line with HMRC regulations
  • Statutory payments – including maternity/paternity/adoption pay and
    sickness pay
  • Electronic payments – including net pay to staff and direct payments to HMRC
  • Expert advice - on all payroll matters
  • Training and support
  • Pensions - guidance and support for setting up the pension scheme, processing pensions and maintaining pension database on a weekly/monthly basis. Produce pension reports
  • GDPR Policy - see below
  • Engagement Letter Data Protection To enable us to discharge the services agreed in this engagement letter, comply with related legal and regulatory obligations and for other related purposes including updating and enhancing client records and analysis for management purposes, as a data controller, we may obtain, use, process and disclose personal data about (Name of Company) and your employees as described in our privacy notice. We confirm when processing data on your behalf that we will comply with the provisions of all relevant data protection legislation and regulation. You are also an independent controller responsible for complying with data protection legislation and regulation in respect of the personal data you process and, accordingly where you disclose personal data to us you confirm that such disclosure is fair and lawful and otherwise does not contravene relevant requirements. Nothing within this engagement letter relieves you as a data controller of your own direct responsibilities and liabilities under data protection legislation and regulation. Data protection legislation and regulation places obligations on you as a data controller where we act as a data processor to undertake the processing of personal data on your behalf, for instance where we operate a payroll service for you. We therefore confirm that we will at all times take appropriate measures to comply with relevant requirements when processing data on your behalf. In particular we confirm that we have adequate security measures in place and that we will comply with any obligations equivalent to those placed on you as a data controller. Our privacy notice as set out below explains how we process personal data in respect of the various services that we provide. Privacy notice for (Name of Company) CA Payroll Solutions Limited takes the protection of your privacy very seriously. We will only use your personal information to provide the services you have requested from us, and to meet our legal responsibilities. How do we collect information from you? We obtain information about you when you engage us to provide our services. What type of information do we collect from you? The personal information we collect might include your name, address, telephone number, date of birth, email address, your Unique Tax Reference (UTR) number, your National Insurance number, bank account details. How is your information used? In general terms, as part of providing our agreed services we may use your information to: • contact you by post, email or telephone • verify your identity where this is required • understand your needs and how they may be met • maintain our records in accordance with applicable legal and regulatory obligations • process financial transactions We are required by legislation, other regulatory requirements and our insurers to retain your data where we have ceased to act for you. The period of retention required varies with the applicable legislation but is typically three years. To ensure compliance with all such requirements it is our policy to retain all data for a period of three years from the end of the period concerned. Who has access to your information? We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes. Any staff with access to your information have a duty of confidentiality under the ethical standards that this firm is required to follow. Please be assured that we will not release your information to third parties unless you have requested that we do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention and detection of crime, fraud or corruption. How you can access and update your information Keeping your information up to date and accurate is important to us. We commit to regularly review and correct where necessary, the information that we hold about you. If any of your information changes, please email or write to us, or call us using the ‘Contact information’ noted below. You have the right to ask for a copy of the information CA Payroll Solutions Limited holds about you. Security precautions in place to protect the loss, misuse or alteration of your information Whilst we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given, or where you have chosen, a password which enables you to access information, you are responsible for keeping this password confidential. We ask you not to share your password with anyone. We take the security of your data seriously and so all our systems have appropriate security in place that complies with all applicable legislative and regulatory requirements. Your choices We may occasionally contact you by post / email / telephone with details of any changes in legal and regulatory requirements or other developments that may be relevant to your affairs and, where applicable, how we may assist you further. If you do not wish to receive such information from us, please let us know by contacting us as indicated under ‘Contact information’ below. Your rights Access to your information: You have the right to request a copy of the personal information about you that we hold. Correcting your information: We want to make sure that your personal information is accurate, complete and up to date and you may ask us to correct any personal information about you that you believe does not meet these standards. Deletion of your information: You have the right to ask us to delete personal information about you where: • you consider that we no longer require the information for the purposes for which it was obtained • our use of your personal information is contrary to law or our other legal obligations Please contact us in any of the ways set out in ‘Contact information’ below if you wish to exercise any of these rights. Changes to our privacy notice We will keep this privacy notice under regular review. This privacy notice was last updated on 1st August 2019.

Web site by Powdermill Studio